Frequently Asked Questions
What are the eligibility criteria for proposals submitted to the HBP Competitive Call?
A proposal will be considered eligible if the following conditions are met:
- it is received before the deadline, 6 November 2013, 17h00 (Brussels time);
- it is written in English
- it is submitted by an eligible participant (or a small consortium of eligible participants); eligible participants are listed within the section "who can participate" at the following link.
- it is complete i.e. all the requested fields within the application have been completed
- the content of the proposal is relevant to one or more of the Call Topics.
Which organisations are eligible to apply to the HBP Competitive Call?
The following organisations are eligible to apply to the HBP Competitive Call, provided that they are not already part of the existing HBP consortium:
- any legal entity established in an EU Member State or an associated country or created under EU law;
- any international European interest organisation;
- any legal entity established in an FP7 international cooperation partner countries (ICPC).
Can international organisations, established in a country other than member countries, apply to the HBP Competitive Call?
International organisations, other than an international European interest organisation, or a legal entity established in a third country other than an associated country or international cooperation partner country, may also apply, but without EU funding.
Can organisations that are already part of the existing HBP consortium apply to the Competitive Call?
No, existing beneficiaries in the HBP grant agreement cannot respond to the HBP Competitive Call. The list of HBP beneficiaries is available at the following link).
Can organisations that are outside the existing HBP consortium apply to the Competitive Call?
Yes, organisations that are outside the existing HBP consortium are eligible to apply to the Competitive Call.
Is eligibility determined at PI level?
No, eligibility is only determined at organisation-level.
I am affiliated to an organisation that is already part of the HBP consortium, but I work in a different department from the one that is currently involved in the HBP consortium, am I eligible to participate?
No, existing beneficiaries in the HBP grant agreement cannot respond to the Competitive Call. PIs/researchers within an organisation that is already part of the HBP grant agreement, are not eligible to apply, even if they are working in a different department from the one that is currently involved in the HBP consortium. PIs from a different Institute or Department may, however, be eligible to act as reviewers.
I am part of a large research centre that includes multiple independent organisations and one of them is already involved in the HBP consortium. Can the other organisations still apply to the Competitive Call?
If your organisation is listed separately from the one that is already involved in the HBP consortium, i.e. the PIC code of your organisation is different from that of the organisation that is already involved in the HBP consortium, your organisation is eligible to apply to the Competitive Call.
What is a Participant Identification Code (PIC)?
A PIC number is a unique 9-digit number that allows the European Commission to identify a participant organisation. It is used in all grant-related interactions between the organisation and the Commission.
If my organisation does not have a PIC code, how can we obtain one?
Organisations without a PIC code may obtain one by registering in the Unique Registration Facility (URF), hosted within the European Commission participant portal: http://ec.europa.eu/research/participants/portal/page/home.
More information on PIC codes can be found here.
How can I verify in advance the eligibility of my application?
Potential applicants can ask questions regarding the call procedures and framework and receive preliminary feedback regarding the eligibility of a proposal by contacting email@example.com, entitling the email "
Which topics are covered by the HBP Competitive Call?
The HBP Competitive Call covers 8 research topics:
- Human and mouse neural channelomics and receptomics
- Genotype to phenotype mapping of the mouse brain
- Identifying, gathering and organizing multimodal human and nonhuman neuroscience data
- Cognitive architectures
- Novel methods for rule-based clustering of medical data
- Neural configurations for neuromorphic computing systems
- Virtual robotic environments, agents, sensory & motor systems
- Theory of multiscale circuits
How can I obtain additional information about the specific Call topics?
More information about the HBP Call topics can be obtained on the HBP website.
For further support, please contact the HBP at: firstname.lastname@example.org
Where can I find the guide for applicants be available?
The guidelines for applicants are available at the folowing link
When is the HBP Competitive Call opening date?
The HBP Competitive Call will open on the 1st of October 2013.
When is the HBP Competitive Call deadline?
The HBP Competitive Call will close on the 6th of November 2013, 17h00 (Brussels time). No proposals or
What does the first pre-registration step consist of?
The pre-registration system (Part A) will allow applicants to submit preliminary proposal information and to gain access to the following documents upon signing a non-disclosure agreement and a non-compete clause:
- a copy of the HBP Grant Agreement
- a copy of the HBP Consortium Agreement
The pre-registration system will be available on the HBP Call web application platform on the Call opening date, the 1st of October 2013 and will be open until the closing date. Only after pre-registration, will applicants have access to the HBP full proposal submission system. The pre-registration information you submit can be modified at any stage during the Call.
Pre-registration should include the fields listed at the folowing link
When is the deadline for pre-registration?
The pre-registration system will be available on the Call opening date, the 1st of October 2013 and will be open until the Call deadline, 6th of November 2013, 17h00 Brussels time.
Why is it important to pre-register?
Preliminary applications will be checked for Institutional eligibility. It is therefore important that the names and affiliations of all potential PIs and the PIC numbers for each of their institutions are included. Applicants from eligible institutions will then be asked to sign the non-disclosure agreement to obtain access to additional information about HBP. It is advisable, therefore, to complete this process well ahead of the deadline. Any problems encountered at this stage may delay final submission.
What does the second full submission step consist of?
Following pre-registration, applicants will be able to enter and submit the fully completed application form until the 6th of November 2013, 17h00 Brussels time. Only applicants who have pre-registered will have access to this feature.
The full submission inludes the completion and upload within the HBP Call web application platform of Part B and the Non Exclusion Declaration as PDF files (each PDF file size should not be higher that 5 MB)
What information will be required in Part B?
The template for the preparation of Part B can be dowloaded at the following link
How many organisations can be involved in a proposal?
Proposals may involve a single organisation or groups of two or more organisations depending on the Call topic.
For each Call topic, the preferred applicant-composition is indicated at the following link.
If selected, what will the funding rate per organisation type be?
For selected proposals, the following maximum reimbursement rates of eligible costs will apply: 75% for non-profit public bodies, higher education establishments, research organisations or SMEs and 50% for large companies. The selected proposals should encompass research activities only.
Is there any specific frame in terms of animal experiments?
The ramp-up phase of the HBP includes animal experiments using rodents only. As selected applicants will be joining the HBP ramp-up phase, it is strongly suggested that the activities proposed are in line with this frame.