Frequently Asked Questions - General


What counts as in-kind contribution?

The HBP is looking for applicants that are well established in their respective field of research and that already have significant resources and experience. We are not explicitly requesting the applicant to apply for and bring in a new grant that is starting alongside the SGA2 project, although this would of course be another welcome possibility for co-funding. This is consistent with the existing consortium – most partners bring such co-funding and in-kind into the project in some cases far exceeding the grant amount from the HBP.

The HBP would like to have the source(s) of co-funding (grants, in-kind, equipment/infrastructure, IT, services, etc. ) listed in the proposal. This could be funding of faculty/staff positions, major equipment that the applicant would bring into the project,  grants that have already been awarded in the relevant research area or also access to research infrastructures, experimental facilities and use of technical equipment that can contribute to the project.

The in-kind contributions should be clearly explained and expressed in a monetary value: Taking into account only the portion of the costs which corresponds to the duration of the action (e.g. personnel costs for 2 years) and rate of actual use for equipment/infrastructure/services.


Can labs that will recieve HBP funding in SGA2 apply for these CEoIs?

Laboratories already receiving funding in SGA2 are allowed to apply for this CEoI budget, but they should not account for more than 40% of the allocation.

In other words, at least 60% of the proposal budget must be assigned to laboratories that are not yet receiving funding from the HPB Consortium. A laboratory that is not currently receiving SGA2 funding, but which is part of a university or organisation in which another laboratory is already receiving SGA2 funding, is eligible for the 60% portion. This rule allows (but does not force) new laboratories to directly start with a close collaboration with already integrated laboratories.


What is the voucher system?

The vouchers are used in order to cover the integration activities of the new partner to the HBP platforms, a percentage of the funding will be given as integration support vouchers. This system facilitates the access of the new partner to know-how and technology from the High Level Integration Team at HBP, promoting the collaboration and integration of the new consortia to the established HBP structure.

This voucher system allows the new partners to request the innovation support or technical support for integration directly to the related HBP platforms, and channel the funding percentage solely to the interacting platforms.


Is subcontracting allowed?

It is allowed but must not be crucial to the HBP work. For more information Icon Horizon 2020 financial information.pdf (6.4 MB)


Which costs categories and activities are eligible for funding?

The main financial and management rules are described in the Icon Horizon 2020 financial information.pdf (6.4 MB) .


If there are two research groups at the same university who want to apply, is this ok or do they need to contact collaborators abroad?

 It is ok to apply with two groups from the same University, as long as both do not yet get HBP funding. It would of course be in the spirit of the calls, to also bring a new partner organisation from any H2020 country to the project. 


Is a full proposal (as outlined in the proposal template) expected by the deadline? And if so do we have to submit an ‘expression of interest’ before that date?

The full proposal is required. It should be submitted via the web platform before 15 March 2018, 17:00 Brussels time. It is not necessary to send an expression of interest letter beforehand. It is also not necessary to attach a cover letter or expression of interest letter, i.e. the full proposal is the only necessary document.